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Cambridge Centre for Teaching and Learning

 

A quick guide to conducting classes with Google Meet

This is a high-level guide to help you set up and run classes using Google Meet. For guidance on more advanced features including scheduling and programme settings, visit the Google Meet and Training pages.

Setting up the class

We advise that you set up Google Meet when you are ready to send out your first invitation. The set-up process will generate the meeting details that you can paste into the email to your students. You can have a maximum of 100 students in one online class.

  1. Go to meet.google.com and click Sign in
  2.  Enter your @cam.ac.uk email address
  3. Click the plus symbol to create the class
  4. Give your class a short name
  5. If a permissions popup window appears, allow the programme to use your camera and microphone
  6.  Click Join now to generate the access details
  7. The access details pop-up window will appear. Click Copy joining info to copy the details. Paste them into the email to your students.

Running a class

Return to the class by using the details you sent to your students. The controls to most functions are in the bar along the bottom of your screen:

Screen grab of Google Meet toolbar

From left to right:

  • Review the session details 
  • Mute or unmute your microphone (if the icon is red with a line through it, the microphone is muted)
  • Enable or disable your camera (if the icon is red with a line through it, your camera is disabled)
  • Enable or disable captions (generated by speech recognition)
  • Present a window or document that is currently open on your computer by clicking the Present now icon

Recording a class

You can create a video file that records the core of your class: the active speaker and anything that is presented. Other windows or notifications are not included.

  1. Click the vertical ellipsis (three dots in a vertical line)
  2. Click Record meeting in the popup menu - note that there is a pause before recording begins
  3. Click Stop recording in the same popup menu
  4. Google Meet sends the recording to your Google Drive. Shortly after the meeting you will receive an email containing the link. Use the link to access the recording. It will not be ready to view online instantly. To view immediately, click Download.

For more details, visit the Google Meet and Training pages

Last updated: 23 April 2020


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