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Getting started with Zoom for classes and seminars

This is a high-level guide to help you conduct your first class using Zoom or guidance on more advanced features including scheduling and programme settings, visit the Zoom Getting Started pages.

Important: protecting privacy of teachers and students

Zoom is very flexible tool and many people have become familiar with it in recent weeks. However, there are also some serious security concerns. If you intend to teach using Zoom, it is important that you are aware of these concerns and that you take steps to protect yourself and your students from them. Best practice guidance with further detail has been created by Zoom.

The key principles to follow are:

  1. Always password protect your meeting.
  2. Use the Lobby to control access.
  3. Disable screen sharing by default.
  4. As teacher, ensure that you know how to disable audio/video for participants and how to remove participants who should not be there from a meeting.
  5. Use Desktop devices to host meetings.

If Zoom will be used for large meetings, such as seminars, classes or lectures, it is beneficial to have an online organiser (other than the seminar or class leader, or lecturer), so that they may deal with meeting organisation and etiquette during the meeting. This would mean that the online organiser is free to focus on managing security, responding to questions and technology, including muting, so that the seminar or class leader, or lecturer is able to concentrate on teaching.

Before you begin

Set up your computer by downloading and installing Zoom. Ask your students to do the same.

Setting up a meeting

We advise that you set up Zoom when you are ready to send out the invitation to your first class. The set-up process will generate the meeting details that you can paste into the email to your students.

Important: Check the Zoom best practice guidance relating to privacy: take steps to set up a secure Zoom meeting and communicate with your students using secure channels only.

Running a class

Most of the settings on the control bar are self-explanatory. Note that unlike Microsoft Teams and Google Meet, Zoom cannot automatically create captions.

  1. The video window will appear. To start a text conversation with your students, click Chat
  2. The Chat window will appear on the right
  3. To send a file to one or all of the participants, click File and select the document in the usual way.
  4. Present a window or document that is currently open on your computer by clicking Share Screen
  5. Choose the window you want to show and click Share.

Recording a class

  1. Click Record
  2. The icon changes to allow you to Pause/Stop Recording
  3. When you stop recording,you will get a message that the recorded file will be converted to mp4 when the meeting ends
  4. When the class ends, Zoom shows the progress of the  recording as it prepares it for use
  5. To view the recording, click Meetings > Recorded. You can view the recording from here and see its location on your computer.

For more detail visit the Zoom Getting Started pages.

Last updated: 23 April 2020

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