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A brief guide to help you conduct your first supervision using Zoom

This is a high-level guide to help you conduct your first supervision using Zoom.

For guidance on more advanced features including scheduling and programme settings, visit the Zoom Getting Started pages

Important: protecting privacy of supervisors and supervisees

Zoom is very flexible tool and many people have become familiar with it in recent months. However, there are also some serious security concerns. If you intend to supervise using Zoom, it is important that you are aware of these concerns and that you take steps to protect yourself and your supervisees from them. Best practice guidance with further detail has been created by Zoom.  

The key principles to follow are: 

  1. Always password protect your meeting.
  2. Use the Lobby to control access.
  3. Disable screen sharing by default.
  4. As supervisor, ensure that you know how to disable audio/video for participants and how to remove participants who should not be there from a supervision meeting.
  5. Use Desktop devices to host meetings.

If Zoom will be used for large meetings, such as seminars, classes or lectures, it is beneficial to have an online organiser (other than the seminar or class leader, or lecturer), so that they may deal with meeting organisation and etiquette during the meeting. This would mean that the online organiser is free to focus on managing security, responding to questions and technology, including muting, so that the seminar or class leader, or lecturer is able to concentrate on teaching. 

Before you begin

Set up your computer by downloading and installing Zoom. Ask your students to do the same. 

Setting up a supervision

We advise that you set up Zoom when you are ready to send out your first invitation. The set-up process will generate the supervision details that you can paste into the email to your students.

How do I host a video meeting?

Inviting others to join a meeting

For more detail visit the Zoom Help Center

Important: Check the Zoom best practice guidance relating to privacy: take steps to set up a secure Zoom meeting and communicate with your supervisees using secure channels only. 

Running a supervision

Most of the settings on the control bar are self-explanatory. Note Zoom cannot automatically create captions, whereas Microsoft Teams and Google Meet can. If you are supervising students with auditory impairments, or others who might benefit from reading captions, Microsoft Teams and Google Meet will meet their requirements.

In-meeting chat

Sharing your screen 

For more detail visit the Zoom Help Center

Recording a video supervision

You can create a video file that records your meeting. The file is saved onto your computer. 

For more detail visit the Zoom Getting Started pages.

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Got an idea?

We are continuing to add to and develop these resources - we welcome your feedback, as well as your own ideas and examples of tools and practices that work for you and your students. Please get in touch. 

Due to the volume of correspondence we receive, we might not be able to respond to every email individually, or promptly, but they are very welcome!